Trainee HR Administrator (Apprenticeship)
We are currently looking for a Trainee HR Administrator to join our HR team in our Southampton office.
The successful candidate will have day to day responsibility for firm-wide administration activity associated with a busy HR department. This includes file maintenance, pre-employment checks and employee life-cycle administration, working with highly confidential information and dealing with a wide range of enquiries. The Trainee HR Administrator must be confident, organised, and have excellent verbal and written communication skills, including a good telephone manner.
You will spend one day a week at college studying a Business Administration Level 3 Apprenticeship.
Salary on offer for this role is £15,000.
Key responsibilities
- Deal with general correspondence relating to all HR matters
- Drafting offer paperwork and contractual change letters
- Ensure all employee data is processed in accordance with GDPR and Information Security
- Respond to general queries quickly and confidently, asking for guidance when necessary
- Record planned and unplanned absence on the HR Information System
- Produce regular management information reports
- Ensure all employee files are up to date
- Produce weekly induction programme schedules for all new joiners
- Assist with production of the weekly Starters, Movers, Leavers list and liaise with other BSS functions about arrangements for new joiners/leavers
- Support specialist areas of the HR team when required
- Corresponding with leavers sending payslips and P45s
- Sending Flowers, Baby Gifts, Recognition Awards and Long Service Awards
Skills / Experience Required
- Good spread of GCSEs (4-9) including English and Maths
- Excellent organisational skills are essential
- Ability to work as part of a team and use own initiative
- Confidentiality and discretion are fundamental
- Good writing and IT skills
- Accuracy and attention to detail
- Flexible attitude and strong work ethic
- Capable of managing a varied and demanding workload
- Proactive and positive ‘can do’ attitude
- Willingness to learn and improve
How to Apply
- Please either apply here via the gov.uk site or email [email protected] to apply with a copy of your CV and cover note to explain your interests in the role.
- Interviews: The interview process will start as soon as suitable candidates have been identified. We will notify you in advance if you are required to carry out a drafting exercise/skills test as part of the interview process.
- If you have any questions, please email Olivia Wythes at [email protected] or telephone on 023 8085 7225.
- Your personal data will be processed in line with our applicant privacy policy which explains how we treat your data.
- Please note that we are currently only accepting CVs from direct applicants.
