This is an incredibly challenging time for all of us, both personally and professionally. We know that many charity trustees will be juggling the numerous challenges presented by the coronavirus outbreak, whether these are at home, at work or in their own time.
For many trustees, continuing to manage a charity must seem like a monumental task on top of everything we are already facing.
In order to help with this challenge, the Charity Commission has this week issued new guidance to assist trustees with running a charity during the coronavirus outbreak. This can be found here.
The key points are:
- Support to pay charity staff – Charities which employ staff can contact HMRC for a grant to cover most of the wages of their workforce who remain on payroll but are temporarily not working during the coronavirus outbreak. Any employer in the country – small or large, charitable or non-profit – is eligible for the scheme.
- Cancelling / postponing your AGM or other key meetings – Many charities will have no choice but to cancel their meetings given the government’s health advice. Trustees should record this decision to demonstrate good governance.
- Holding meetings by video / teleconferencing – Where you cannot hold face-to-face meetings, check your charity’s governing document to see if it allows you to use video or telephone conferencing. If not, you may be able to amend the document to facilitate this. If you decide to hold meetings this way even though this is not permitted by your governing document, the Commission has indicated that it will be understanding in the circumstances, but you should document this decision carefully.
- Filing annual reports and accounts – If the coronavirus outbreak impacts on your ability to submit your annual returns and accounts to the Commission, for instance because you have had to cancel your AGM, you should call the Commission to let them know.
- Serious incident reports (SIR) – The Commission recognises that during this pandemic, many charities will face extremely demanding challenges. Trustees are still required to report serious incidents to the Commission with reference to the current SIR guidelines. You should use your judgment in deciding whether an incident is significant in the context of your charity and therefore should be reported. The Commission will prioritise incidents that place individuals at risk and/or have a significant impact on the charity’s operations.
If you would like any support or assistance with the above, or with any other challenges your charity is currently facing, please let us know. Blake Morgan has a wide range of skills and teams that can help you with managing the challenges presented by coronavirus.
Our charity team has a particular expertise in risk management for charities and we offer some guidance on this on our dedicated page here.
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